Colorado Society Policies
 

CONSTITUTION AND BYLAWS OF THE COLORADO SOCIETY, SAR

Article I Name____________________________________ C-1

Article II Objects___________________________________ C-1

Article III Eligibility for Membership___________________ C-2

Article IV Officers and Board of Managers______________ C-2

Article V Meetings_________________________________ C-3

Article VI Dues and Fees_____________________________ C-4

Article VII Local Chapters____________________________ C-4

Article VIII Amendments______________________________ C-5

Article IX Effective Date of Constitution_________________ C-5

Article I Officers__________________________________ B-1

Article II Board of Managers_________________________ B-3

Article III Membership______________________________ B-3

Article IV Nominations and Elections__________________ B-5

Article V Meetings_________________________________ B-6

Article VI Fees and Dues____________________________ B-6

Article VII Committees_______________________________ B-7

Article VIII Delegates to Congress______________________ B-8

Article IX Quorums and Proxies_______________________ B-8

Article X Seal_____________________________________ B-8

Article XI Insignia__________________________________ B-8

Article XII Parliamentary Procedures____________________ B-8

Article XIII Amendments______________________________ B-9

Historical research…..8 Special Committees…..19

Cooperation with Historian General…..10

Adopted 24 February 1990

Amended 23 February 1991, 22 February 1992,

22 February 2002, 23 February 2003, 21 February 2004

(Amendments incorporated herein)

The name of this organization shall be THE COLORADO SOCIETY OF THE SONS OF THE AMERICAN REVOLUTION. It is a corporation, not for profit, incorporated in the State of Colorado on 30 August 1906 (Corporation Record 43215, Book 119 at page 99) and filed its Election to Accept the Colorado Not for Profit Corporation Act on 26 October 1970, as required by Law. This Society was first organized on 4 July 1896, and was the Thirty-third State Society. It is an integral part of the NATIONAL SOCIETY OF THE SONS OF THE AMERICAN REVOLUTION, a corporation created by a special act of Congress of the United States (Act of 9 June 1906, P.L. 214,34 Stat. Chapt. 3065, page 277; amended 6 February 1925, P.L. 362.43 Stat. Chapt. 142, page 808; further amended 8 September 1961, P.L. 87214). The Charter Constitution and Bylaws of Said National Society and the Articles on Incorporation of the State Society are hereby incorporated by reference and made a part of this Constitution and of the Bylaws adopted in pursuance thereof.

That the purposes and objects of said corporation are declared to be patriotic, historical, and educational, and shall include those intended or designed to perpetuate the memory of the men who, by their services or sacrifices during the War of the American Revolution, achieved the independence of the American people; to unite and promote fellowship among their descendants; to inspire them and the community at large with a more profound reverence for the principles of the government founded by our forefathers; to encourage historical research in relation to the American Revolution; to acquire and preserve the records of the individual services of the patriots of the war, as well as documents, relics, and landmarks; to mark the scenes of the Revolution by appropriate memorials; and of the Revolutionary period; to foster true patriotism; to maintain and extend the institutions of American freedom and to carry out the purposes expressed in the preamble to the Constitution of our people and the injunctions of Washington in his farewell address to the American people.

SECTION 1. Any man shall be eligible to membership in this Society who, being of the age of eighteen years or over, and a citizen of good repute in the community, is the lineal descendant of an ancestor who was at all times unfailing in loyalty to, and rendered active service in the cause of American Independence, either as an officer, soldier, seaman, marine, or minuteman, in the armed forces of the Continental Congress, or of any one of the several Colonies or States; or as a signer of the Declaration of Independence, or as a member of a Committee of Safety or Correspondence; or as a member of any Continental, Provincial, or Colonial Congress or Legislature; or as a recognized patriot who preformed actual service by overt acts of resistance to the authority of Great Britain; provided, however, that no person advocating the overthrow of the government of the United States by use of force or violence shall be eligible for membership in the Society.

SECTION 2. Membership in this Society shall be confined to members in good standing of the National Society of the Sons of the American Revolution, and any member of said National Society shall be eligible for membership in this Society. Procedures governing the admission of members and of their subsequent removal from the rolls of this Society for any reason are set forth in the Bylaws of this Society.

SECTION 1. The officers of this Society shall consist of a President, a Vice President, a Recording Secretary-Historian, a Treasurer, a Membership Secretary-Registrar, a Chancellor, a Chaplain, and when required, an assistant to each office. The duties and powers of officers shall be those customarily appertaining to their respective offices, and those specific powers and duties more fully set forth in the Bylaws of this Society. All officers shall hold office for a period of one year. beginning with their election and installation in February and continuing until their successors are duly elected and installed. Vacancies occurring among the officers, for any reason, shall be filled from among the members in good standing, by the Board of Managers. Such appointments shall be for the balance of the un-expired term and until the next Annual Meeting of the Society. Said appointees shall be eligible for election at said next Annual Meeting. The President shall normally serve for one year and not serve more than two successive terms. Nomination of officers shall be as set forth in the Bylaws of this Society, and their election shall be by ballot at the Annual Meeting. Winning candidates shall be determined by a plurality of the votes cast by members in good standing at the time of the Annual Meeting.

SECTION 2. The Board of Managers of this Society shall consist of no less than fifteen (15) nor more than twenty (20) members of this Society elected at the Annual Meeting from members in good standing; the President of each Chapter with this Society, plus one additional member from each local chapter, if any, pursuant to the provisions of Article VII, Section 3 of this Constitution; all of the officers named in Section 1 in this Article; the National Trustee; all members in good standing in this Society who are serving or who have served as officers of the National Society of the Sons of the American Revolution and all past COSSAR presidents of this Society who are in good standing.

Vacancies among the elected members of the Board of Managers shall be promptly filled by the Board of Managers from among the members in good standing. Elected members of the Board of Managers and those appointed to fill vacancies for the balance of an unexpired term shall hold office for a period of one year or for the balance of the term for which they were appointed expires; or until their successors are elected at the next Annual Meeting. They are eligible for re-election, and are eligible to succeed themselves. The duties and powers of the Board of Managers shall be those customarily appertaining to governing bodies of similar organizations. The Board shall exercise control over the Administrative and Financial affairs of this Society, and shall further perform those duties and exercise those powers set forth specifically in the Bylaws.

SECTION 3. In addition to the elected members of the Board of Managers, any member of this Society who has rendered exceptional and outstanding service to the Society, if elected at an Annual Meeting, shall be an ex officio member of the Board.

SECTION 4. Delegates to the last preceding National Congress who actually attended said Congress shall be ex officio members of the Board until the next Annual Meeting.

SECTION 1. The Annual meeting of this Society shall be held at a time and place designated by the President prior to the meal in honor of George Washington’s birth, which meal shall held on the Saturday either before or after, whichever is nearer, February 22^nd. The Annual Meeting shall be considered the State Conference. If the President and the Board of Managers believe that there is more necessary business than can be accomplished during the one-day Conference, the President may, with the concurrence of the Board of Managers, call for a Conference to begin on Friday and conclude the following day. Said Annual Meeting shall receive the annual reports of all officers and Chairmen of standing and other committees; elect officers and members of the Board of Managers for the ensuing year; and transact any other business requiring action by the members of the Society. The new officers and members of the Board of Managers shall be formally installed and sworn in at the George Washington luncheon following the annual meeting.

SECTION 2. A quorum at the Annual Meeting shall consist of fifteen (15) members in good standing. A quorum at the Board of Managers meeting shall consist of eight (8) members.

SECTION 3. Any member in good standing may vote at any meeting of the Society in person, or by written proxy.

SECTION 4. Special meetings may be called by the President at any time, and it shall be his duty to do so when requested to do so by five (5) members of the Society in writing. Ten (10) days notice shall be given by mail of such special meeting.

SECTION 5. In addition to the Annual Meeting such other meetings may be held as set forth in the Bylaws.

Upon becoming a member of this Society, each member shall pay into the funds of this Society an application fee as prescribed by the Board of Managers (but for eligible members of the CAR and CR, see Bylaws, Article VI, paragraph 3); and in addition each member shall pay this Society dues in the amount prescribed by the Board of Managers. These fees and dues shall be in addition to any fees and dues payable to the National Society or to local Chapters of the Sons of the American Revolution. The time and the method of payment shall be as set forth in the Bylaws. [For information about National Life Membership, see Colorado Society Handbook, pages 20-21.]

SECTION 1. Whenever ten (10) or more members in the same County or conveniently situated area make application to form a local Chapter, the Board of Managers may grant a charter, such Chapter to be named as indicated in the application. Such Chapter may adopt Bylaws not inconsistent with the Constitution and Bylaws of the State and National Societies, but such Bylaws must receive the written approval of the Board of Managers. Before the first of February each year every Chapter shall elect a President and such other officers as provided in its Bylaws.

SECTION 2. The membership of the Chapter is formed from members of the State Society in good standing. Any member who forfeits his membership in the State Society ceases to be a member of the local Chapter or eligible for office therein.

SECTION 3. The President of each local Chapter shall automatically be a member of the Board of Managers of this Society. In addition, every Chapter with ten or more members shall select one of its members as a member of the Board of Managers of the State Society. Excepting the President, all officers of the Chapter and all members of the chapter in good standing are eligible for selection.

SECTION 4. The Secretary of each Chapter shall send a report to the Recording Secretary-Historian of the State Society not later than February first of each year reporting the activities of the previous year, giving a list of the officers and members of the Chapter, and making recommendations for the benefit of the organization.

SECTION 5. When the regular membership of a local Chapter falls below ten (10) as of 31 March of any year, that Chapter shall be de-activated as of 01 April that year. The Chapter members may then become either members-at-large of the Colorado Society or members of a different Chapter (by paying dues to that chapter). Any funds remaining in the treasury of the de-activated chapter shall revert to the treasury of the Colorado Society after payment of appropriate expenses approved by the Board of Managers. Records and supplies, including postage stamps, belonging to the de-activated chapter shall revert to the Colorado Society. After one year a Chapter thus de-activated may apply to the Colorado Society Board of Managers for approval to re-activate provided it has ten (10) or more members.

This Constitution may be amended by a two-thirds affirmative vote of the members in good standing who vote on such amendment at any regular meeting of this Society, or by letter ballot sent at all members in good standing; provided that such amendment shall have been proposed at a previous meeting of this Society, or by its Board of Managers; and provided further that detailed written notice of the proposed amendment shall have been sent to all members in good standing at least thirty (30) days prior to the said meeting at which said amendment is to be voted upon, or prior to the date set for the counting of the letter ballots.

This Constitution shall take effect upon its adoption.

OF

THE COLORADO SOCIETY OF THE

SONS OF THE AMERICAN REVOLUTION

Adopted 24 February 1990

Amended 23 February 1991, 22 February 1992

22 February 2002, 23 February 2003, 21 February 2004

Every officer of this Society in the performance of his official duties shall act at all times wholly within the scope and intent of the charter Constitution and Bylaws of the National Society of the Sons of the American Revolution and the Constitution and Articles of the Incorporation of the Colorado Society of the Sons of the American Revolution.

In addition to the general duties and powers which customarily appertain to their respective offices, the officers enumerated under Article IV of the Constitution of this Society shall have such duties as are thereinafter imposed, and such powers as are hereinafter conferred, or which may be delegated to them by the Board of Managers.

The President shall be the chief executive officer of this Society and shall exercise general control over its affairs under authority of the Board of Managers and this Constitution and Bylaws. He shall preside as Chairman at all regular and special meetings of this Society and shall call and preside over meetings of the Board of Managers.

The Vice President, in the absence or incapacity of the President to serve, shall serve and perform all the duties and exercise all of the powers of the President. In addition, the Vice President shall be in charge of all programs for meetings of this Society.

At the direction of the President, the Recording Secretary/Historian shall call all meetings of the Society and of the Board. He shall keep a fair and accurate record of the proceedings of all meetings of the Society and Board. Under the direction of the President he shall conduct the general correspondence of both. He shall turn over to his successor any or all such records and correspondence, when he shall for any reason leave office. At the adoption of the original Bylaws the Recording Secretary/Historian shall compile a history of this Society to date, including: a chronological list of all officers with dates of service and other pertinent information, a chronological account of the more important activities of the Society since its founding; and other data as appropriate. Subsequent Recording Secretary/Historian shall keep this historical record current annually.

The Treasurer shall properly bill all Society members for application fees and annual dues payable to the Society or to the National Society (or by mutual agreement any of the Colorado Chapters); provided that if such Colorado Chapters render billing, the Treasurer shall not be required to send out duplicate bills. He shall receive all moneys paid into the Society funds, and shall deposit the same in such depository as shall be designated by the Board of Managers. He shall receive all moneys paid in for the account of the National Society (or any of the Colorado Chapters), and shall remit the same to the National Society (or the involved Chapter). He shall make all disbursements of the Society funds; provided that he shall secure from the Board of Managers prior authority for all disbursements save only routine or incidental current operating expenses. He shall keep a fair and accurate record of all funds and financial transactions of the Society, and he shall turn over such records to his successor when he shall, for any reason, leave office; and during his term of office he shall present such records to the Board of Managers for auditing and review when so requested by the Board. He may serve without bond, at the discretion of the Board of Managers, but he shall have the privilege of being bonded at the Society’s expense if he chooses to do so.

The Membership Secretary/Registrar shall examine all applications for membership, and shall make appropriate recommendations thereon to the National Society. He shall have the care and custody of all membership records, and shall keep a complete registrar of the names, dates of birth, dates of admission, resignations, expulsions or deaths, or other demission of all members, together with pertinent information concerning applicants who are refused admission. He shall offer proper assistance to members or prospective members in matters relating to their genealogy, and shall assist in the examination and evaluation of applications for membership.

When possible the Chancellor shall be an attorney at law, and it shall be his duty to give opinions on legal matters affecting the Society when such questions are referred to him by the proper officers.

The Chaplain shall usually be an ordained minister. If no member is a minister available to serve, a layman, preferably closely identified with affairs of the church, may serve. He shall pronounce the Invocation and the Benediction at all Society meetings and upon other appropriate occasions. He shall perform such other religious functions as shall to him seem proper, under authority of the Board of Managers

At the Annual Meeting of this Society a member in good standing shall be nominated as the National Trustee from Colorado, subject to the approval at the next National Congress of the Society. This is a National and not a State Office. The member so nominated shall have served as President of the Colorado Society, unless in the opinion of the members attending the Annual Meeting of the Colorado Society the nominee shall have other qualifications that entitle him to be considered for this post.

The Board of Managers shall be composed of voting members as set forth in Article IV of the Constitution. In addition to the general duties and powers set forth therein, the Board of Managers shall:

1. Act to audit and review the Treasurer’s records at least every two years and before they are

   turned over to his successor.

2. Meet promptly after its election for the purpose of preparing a budget of expected revenues

incidental current operating expenses. Specific items in the budget are considered to have

Board approval.

4. In the case of a vacancy or temporary disability of an officer or Board member, appoint a

or during the temporary disability, except as otherwise provided herein.

5. Make proper recommendations to the National Society that it discipline or expel any

member who by conduct disloyal to the ideals or prejudicial to the interest of the Sons

of the American Revolution, shall render himself unworthy of membership in this Society;

provided that the accused shall have had due notice and an opportunity to be heard.

6. Meet in executive session upon the call of the President, provided that the Board may call

   itself into executive session without issuance of a call by the President, upon the written

   request of eight of its members.

7. Be empowered to issue charters creating local Chapters of the Sons of the American

   Revolution in the State of Colorado upon petition by a least 10 members then in good

   standing of the Colorado Society and in a contiguous area of the state, who desire to

   comprise the membership of such Chapter; and shall be empowered to de-activate a

   local Chapter whose regular membership falls below ten (10) as of 31 March of any year.

8. At all times in the performance of its official duties, act wholly within the scope and intent

   of the charter Constitution and Bylaws of the National Society of the Sons of the American

   Revolution and of the Constitution Articles of the Incorporation of the Colorado Society of

   the Sons of the American Revolution.

9. Adhere to the following order of business at a meeting of the Board of Managers:
   1. Calling to order.
   2. Reading of the minutes.
   3. Reporting of President, Recording Secretary/Historian, Treasurer and other officers.
   4. Reporting of Standing and Special Committees.
   5. Completing Unfinished Business.
   6. Acting on New Business.

Eligibility for membership in this Society shall be in accordance with Article III of the State Society’s Constitution, and with appropriate provisions of the Constitution and Bylaws of the

National Society. Application for membership shall be accompanied by an application fee as prescribed by the Board of Managers and in addition to the fee required by the National Society.

If an applicant’s application is disapproved, these fees shall be returned to him.

Supplemental Applications showing lines of descent from other ancestors in the Revolution may be filed at any time.

Current year dues based on the calendar year are due and payable before January first and delinquent after that date, at which time a delinquent member shall be dropped from the rolls of this Society, and the Annual Report to the National Society shall show him as having become "inactive" for lack of payment of dues. On December first of the current year, the appropriate Treasurer (Chapter for those members or State for At-Large members) shall send a "Final Notice" to all members who have not paid their current dues advising them that they will be dropped from the rolls unless their dues are paid prior to January first and that reinstatement will require the payment of current year National and State and, if applicable, chapter dues plus a $5.00 processing fee.

Any member may be disciplined or expelled from this Society in accordance with Section 3, Article 17 of the National Bylaws. The Board of Managers by a two-thirds affirmative vote may initiate action to discipline or expel. It shall thoroughly investigate any written complaints against any member, if signed by ten members in good standing. If, after hearing the accused, the Board shall find against him, it shall promptly so notify the Executive Committee of the National Society, who shall thenceforth have complete jurisdiction in the case.

Every member shall be entitled to a certificate of membership attested by the officers of the National Society and countersigned by the President and the Recording Secretary/Historian of the Colorado Society. Every new member, on acceptance into this Society, is presented with either a rosette or a lapel bar showing his membership, and he may purchase a gold or silver badge at the price contracted by the National Society on signing the agreement.

A member may resign provided his obligations to the Society are paid in full to the effective date of his resignation.

A member in good standing in any other State Society may, without payment of an admission fee, transfer to this Society; but if he desires membership in a Chapter, he shall make application for the transfer through that chapter, he shall meet the Chapter’s requirements for dues in addition to those stipulated above and below. "Any transfer shall be contingent upon his having the consent and certification of his former State Society and the acceptance of the Board of Managers of the Colorado Society." Although no admission fee is charged, a member seeking to transfer into the Colorado Society must furnish this Society a copy of his original SAR application paper, excluding documentation, or pay the current fee for the State Society’s obtaining the copy from the National Society Headquarters.

Any member of this Society moving to another state may transfer his membership to that State Society, said transfer being effective only after its acceptance by the other State Society. For making the necessary copy and records and to cover the expense of such transfer, the Membership Secretary/Registrar may charge a fee to be determined by the Board of Managers.

The official designation of the members of the National Society of the Sons of the American Revolution and this Society shall be "Compatriots".

A member may designate whether he desires to be a member of the local Chapter where such exists and if acceptable to that Chapter, he shall be considered a member and the Chapter receiving his dues shall remit his State and National dues to the Treasurer of the Colorado Society, who shall then make the proper remittance to the National Society Headquarters. If no such chapter is designated, then he shall be considered a member "At-Large" without affiliation to any local Chapter.

In order that a member shall be qualified to vote at any meeting or be eligible for office, he shall be in good standing, which shall be taken to mean that after January first of any year, his dues shall be paid for the current year.

The officers enumerated in Article IV of the Constitution of this Society shall be elected by letter ballot sent to all members in good standing at least thirty days prior to the Annual Meeting; The ballots may be mailed back or cast at the meeting. To be valid, any mailed ballots must be received by the time of the meeting.

At least sixty (60) days prior to the Annual Meeting, the President shall name the Nominating Committee consisting of a Chairman chosen from the Board of Managers and one member from each local Chapter. This committee shall prepare a written report for the Board of Managers containing the names of the members in good standing who are nominees who have accepted nomination for each office or for the Board of Managers. This report shall then be taken under advisement by the Board of Managers, who will accept, alter, amend, or reject the report. The Recording Secretary/Historian shall prepare a ballot containing the names of the nominees as shown in the approved version of the Nominating Committee’s report or, if that report is rejected, a list compiled by the Board of Managers. A blank line shall be provided for a write-in vote for each position. This ballot together with the Annual Meeting notice shall be mailed thirty (30) days before said meeting.

Voting instructions on the Ballot shall contain the following information: "Any ballot cast by mail shall be properly marked and sealed in a plain envelope with no outside markings which shall be enclosed in an outer envelope addressed to the Society and bearing the name of the sender. Ballots shall be opened and counted during the Annual Meeting. The Tellers shall screen names so that any ballots cast at the Annual Meeting shall not duplicate mailed ballots. Nominations from the floor shall be permitted, and the winning candidates shall be determined by a plurality of votes cast by members in good standing in accordance with the provisions of these Articles."

ORDER OF BUSINESS at the Annual Meeting shall be as follows:

1. Call to order by State President
2. Appointment of Tellers and of Committee on Credentials and Resolutions
3. Minutes of the previous Annual Meeting
4. Reports of officers and of the Board of Managers
5. Reports of Standing Committees
6. Unfinished business
7. New business, including resolutions, etc.
8. Nomination and election of officers.

PROPOSED RESOLUTIONS shall be submitted 30 days prior the Annual Meeting and shall be presented in writing and referred to a committee for recommendations at the Annual Meeting.

In addition to the Annual Meeting prescribed in Article V of the Constitution, the President may, with the advice and consent of the Board of Managers, call other meetings of the membership for the transaction of business requiring membership approval.

The Colorado Society shall hold its annual meeting, to be called the Annual State Conference, on the day set for the observance of George Washington’s birthday, as stipulated in Article V, Section 1 of the Colorado Society Constitution. Following the meal for that occasion, the awards shall be presented, officers and members of the Board of Managers for the ensuing year shall be inducted and sworn into office by the outgoing President or his appointee, and the newly installed President, or his designated substitute, shall present the outgoing President with his Past President’s pin, to be furnished by the State Society and not to require Board approval for the expenditure. In addition to the State Conference, this Society shall hold a summer picnic at a time and place designated by the Society President, provided that the date follows the National Society’s Annual Congress. The Society recommends but does not mandate that chapters within this jurisdiction observe Patriot’s Day (19 April) and SAR Founders’ Day (30 April) in a combined function during the month of April; Constitution Day (17 September); and Bill of Rights Day (15 December, but an earlier date in December may be preferred because of the Christmas rush). The annual visit of the President General (usually every November) shall be a function of the State Society and not the function of any chapter thereof.

Written notice of the Annual State Conference, stating the business if any, to be transacted, must be sent to each member ten days in advance. Except in emergency situations, no other business shall be considered. Other meetings may be called by the President of the Society under provisions of Article V, Section 4 of the Constitution of the Colorado Society.

An initial Application fee and annual dues for the State and National Societies shall be paid by all members of this Society in accordance with Article VI of the COS Constitution and Article III of

these Bylaws; power to determine both application fee and annual dues of the State Society is vested in the Board of Managers. Annual dues for current members shall be payable in December of each year. Upon application for membership, the applicant shall pay the following: If applying for At-Large membership, both State and National application fees plus first year dues for both these entities; if applying through a chapter, the Chapter application fee in addition to charges specified for State and National Societies. Any member who is delinquent in the payment of his annual dues shall be automatically dropped from the roll of membership as prescribed in Article III of these Bylaws. He may be reinstated according to the provisions in Article III, Paragraph 3 of these Bylaws.

The Board of Managers shall set the amount of annual dues for our-of-state members, student members, members of the Armed Forces, members who by reason of age, fixed income, illness or disability are no longer able to pay regular dues; and the Board may in proper cases remit part or all of said dues. (Pursuant to provisions of Subparagraph (d) of Section 7 of Bylaw No. 2, National Society of the Sons of the American Revolution.)

Members in good standing of the Children of the American Revolution or of the Children of the Revolution, who have not attained the age of 22, and who are duly elected to membership in the State Society, shall not be charged either an Initial Application fee, or annual dues for the year in which their Initial Application is approved. Such person shall, however, pay to the National Society SAR $5.00 for his, certificate of membership as per Page 55 of the 1993 NSSAR Handbook, and to the Colorado Society $3.00 to cover costs of handling the transfer. Total State and National fee for the transfer from CAR shall be $8.00. Chapters may institute a small handling fee if they deem such charge necessary. Further, any applicant under the age of 25 who qualifies for the $5.00 fee, as specified on Page 55 of the 1993 NSSAR Handbook concerning NSSAR Bylaw 19, shall also pay the $3.00 handling fee to COS for a total of $8.00.

Except as otherwise provided herein, The President with the advice and consent of the board of Managers shall determine which committees are needed. The President shall appoint all committee chairmen. Further the President shall appoint all members of the Nominating Committee and the Awards Committee, insuring that each of these two committees has at least one member from each local chapter.

The regular Standing Committees of this Society are these: Awards, Legislative, Membership, Nominating, Publicity, Budget/Finance, ROTC/Boy Scouts, and such other special committees as may be necessary from time to time for limited purposes. The President shall notify the Recording Secretary/Historian and the Board of Managers of the membership of such committees and their purposes.

All Standing and special Committees are to report their activities at the Annual Meeting each year, or more frequently as directed.

At a regular meeting of the Board of Managers and at Least sixty (60) days before the Annual National Congress of the National Society of the Sons of the American Revolution, the selection and designation of Delegates and Alternates to said Congress shall be made in accord with the provisions of the Bylaws of the National Society of the Sons of the American Revolution, No. 20, Sections 1 (a), (b), (c), (d) and (e), and Section 2 (a) and (b) from among the members in good standing of this Society , who have indicated their desire, willingness, and ability to attend the Congress of the National Society of the Sons of the American Revolution and participate in the proceedings thereof, thereby reflecting credit upon themselves and this Society. That said delegates shall faithfully comply with any instructions communicated to them by this Society and in other matters will at all times use their best judgment for the good of this Society and the National Society of the Sons of the American Revolution.

At any meeting of this Society, a quorum shall be fifteen members in good standing; a member must be present in person to cast his vote, except for written votes for officers, board members or amendments. There shall be no votes taken by proxy unless provided for herein. A plurality of the eligible votes shall decide all issues properly coming before a meeting. The same provisions apply to meetings of the Board of Managers, except that a quorum shall be eight members in good standing.

The Seal of this Society shall be the same as that of the National Society except that the legend "The Colorado Society of the Sons of the American Revolution, Organized July 4, 1896, Incorporated August 29^th, 1906," shall be submitted for the legend of the National Society.

The Insignia of the Society shall comprise the following: (1) A badge consisting of a cross surmounted by an eagle in gold, and (2) a rosette or lapel bar displaying the colors of the Society – both as prescribed by and obtained through the National Society of the Sons of the American Revolution.

The rosette or lapel bar may be worn by all members at their discretion on the upper left hand lapel of the coat. The badge may be purchased through the Membership Secretary/Registrar or Treasurer on agreement as to its proper use and return under the conditions fixed by the National Society.

ALL MEETINGS of this Society shall be governed by the current edition of Robert’s Rules of Order, if not inconsistent with provisions herein.

Amendments to these Bylaws shall be made in accord with the same provisions as in Article VIII of the Society’s Constitution.

Amended: 23 February 1991; 22 February 1992; 23 February 2002; 21 February 2004,

25 February 2006

In addition to the duties and responsibilities listed for the President under Article 1, Paragraph 3 (President) of the Colorado Society, SAR, Bylaws adopted 25 February 2006, the following shall be completed by the President or his designee:

The President shall maintain in his keeping these items and any others, which may from time to time come into possession of the Society and be remanded to his custody by the Board of Managers.

(1) The official brass gavel. To be used at regular and special meetings of the Society and at

the opening and closing of the meetings of the Board of Managers. At the conclusion of

the incumbent's term and as a part of the installation ceremony, he shall pass this gavel to

his successor.

(2) An official neck ribbon and membership badge, originally belonging to the late Col.

Tenny C. deSollar, President of this Society in 1954-55. At the beginning of the

installation ceremony, to be placed by the outgoing President around the neck of the

incoming President. Upon conclusion of the ceremony, to be removed and replaced in its

original box where it shall remain until the induction of the next President. [Note: After

the death of Col. deSollar, his family made a present of the ribbon and membership badge

to the Colorado Society.]

(3) An executive flag set with stand, consisting of United States and SAR flags. To be used

at meetings of the Board of Managers but not ordinarily at meetings of the membership at-

large, with this exception, however: At the annual business meeting, if such meeting

occurs in a room separate from the one in which the meal is to be served, at the discretion

of the President this set may be used so as to avoid having to transfer the large flags to the

dining room.

(4) An Official Handbook of the National Society of the Sons of the American Revolution,

published in 1990 and made available at the 1990 Annual Congress. [Note: Although

the Society owns this copy of the Handbook, which should be passed to each President's

successor, the incumbent will benefit from having his own copy so that he may make

notations for his own help.]

(5)COSSAR Presidents Storage/File box

2. Concluding of meeting at which he is installed. The official nominee (or any other nominee who

knows that his name will be placed before the membership at the Annual Meeting) should prepare

a few appropriate remarks to make following his installation. His first duty following his

induction shall be presenting the Past President's pin on the neck ribbon worn by his immediate

predecessor. Following his remarks to the assembled group, he may request the new Board to

meet with him at a designated place for its proper organization, then call for any further

announcements or comments, and then request that the Chaplain pronounce the benediction,

after which he shall declare the meeting adjourned.

3. Arranging for meetings of the Board of Managers. Although it has been customary for the past

several years for the Board to meet for lunch in a convenient location and proceed to the business

at hand following the meal, this arrangement has been left to the discretion of the President. If he

chooses to continue this plan, he should arrange soon after the Annual Meeting, for a dining-

meeting room. Setting a calendar for the entire year will enable him and the restaurant, or

meeting hall, manager to avoid potential problems that might arise later

No attempt has ever been made to set a particular location for the Board meeting. In consideration of members who must drive from Pueblo and from locations north of Denver and Boulder, the past two administrations have arranged to meet in Castle Rock. This location works well so long as Board members reside on the Eastern Slope; but if new chapters come into existence in other parts of the state, such an arrangement should be altered to show consideration for all members.

4. Arranging for the Annual Picnic. The President should merely check with the Vice President to

be sure that arrangements are proceeding properly. The President shall preside at this function

and shall conduct any essential business requiring action by the membership. Reports and

business should be kept to a minimum: this is primarily a summer gathering for social purposes.

At the picnic, however, the delegates to the recently concluded Annual Congress should give

their reports. For the Recording Secretary/Historian's records, written reports should be provided

him and only synopses given orally.

5. Delegates to Congress. Specifications regarding delegates are given in COS Bylaws VIII.

Because delegates, and alternates, names must be submitted to NSSAR Headquarters several

weeks in advance of the Congress, their names should be determined as nearly as possible at

the March meeting of the Board of Managers. Last minute substitutions may be made later, if

necessary, but if these substitutions derive from the alternates, there will be no problem. The

National Trustee and the Colorado Society President are automatic delegates and do not count

against the number allotted according to membership. For convenience in determining the

number eligible: National Handbook stipulates one delegate at large (from the Society) and one

delegate for every fifty members and for a fraction of twenty-five or more, in addition to the

Trustee OR Alternate Trustee AND the President OR Vice President. Thus, with the current

membership of approximately 208, Colorado is entitled to a TOTAL representation of seven. If,

and when this Society achieves 225, one additional delegate would be added up to and including

274.

6. Expenses. The President is accorded reasonable reimbursement for routine expenditures. For

purposes of accurate record keeping and the benefit of the Treasurer, the President should keep

a running account of his expenses, e.g., postage, duplication of agendas, telephone bills, etc., and

present the account to the Treasurer in time for that officer to reflect this expenditure in his

annual report at the February annual meeting. The budget provides for only a portion of the total

expenses, the amount of this portion to be set at the time of the official adoption of the yearly

budget. Only this amount shall be given the President regardless of the amount over that

stipulation.

Routine expenses do not include expenditures for programs for the Annual State Conference or other larger items for which the President is expected to make necessary payments at time of reservations of facilities, in case such fees are required.

7. Correspondence. Although the Recording Secretary/Historian and the Membership Secretary/

Registrar will handle most official correspondence, some letter writing must be carried on by the

President. These letters include the following: Congratulations to winner of the Eagle Scout

Award and to his Scout area executive, replies to National Society inquiries and requests (some

of these may consist of only copies of correspondence to persons who have written to NSSAR

for information about applications for membership; NS should know that action has been taken

on such requests), information needed by other officers when it is not practical to convey

messages by telephone (and sometimes as confirmation of oral transmissions), notifications of

official business to NSSAR if the Membership Secretary/Registrar finds it impossible to send

such information (e.g., if the Membership Secretary/Registrar is away from home and a reply

is needed before his return), letters of appreciation for special favors, replies to any kind of

inquiry even though a detailed answer may be provided by another officer or member (this is

courtesy to the inquirer so that he knows he is receiving attention), follow-up on special cases

which may arise, personal letter or card to the family of a deceased member who had been active

(in addition to the official card sent by the Chaplain), any other correspondence which the

President feels will add a personal touch to his relationships with members or outsiders (nothing

can take the place of personal relations; good will accruing from these gestures, especially to

outsiders, reflects favorably on SAR as a whole).

8. Arrangements for the President General's visit. The President is directly responsible for making

necessary arrangements. He may request assistance of the Vice President and/or consult with him

regarding location, menu, seating arrangements (to be clearly defined for the head table – see

Protocol, page, 56 of NSSAR Handbook), invitations to guests, etc.; but even if some of these

Duties are to be executed by the Vice President, the President must insure that everything is

carried out properly. Place cards at the head table, although not essential, add to the dignity of

the occasion and prevent mix-ups from occurring during the seating. As soon as location, menu,

and price have been determined – and these details need attention not later than the first of

October if the visit is to occur in November – all details should be given to the Recording

Secretary/Historian so that he can prepare and mail reservation forms.

Invitations should be submitted to the President General and to the Rocky Mountain District Vice President General (even though he may be a member of the Colorado Society) as quickly as possible after their installation at the Annual Congress. If some special consideration is asked of the PG, such as reference to a certain subject during his speech or informative information for the President's or Society's benefit, this request should be included in the invitation. If the VPG is expected to address the group, he should be so notified. For further information about the invitation, see pp. 56-58, NSSAR Handbook.

Accommodations and meals for the visiting PG and his wife and for the visiting VPG and his wife are the responsibility of the Colorado Society. The President should make the hotel/motel reservations well in advance – shortly after the visit has been confirmed – and arrange for payment of room(s) and meals other than those provided at the official function. The President may find it more convenient to guarantee payment on his credit card and then request reimbursement from the Treasurer than to try to pay cash in advance. Pre-arrangements for payment will prevent any embarrassment to the President or the visitors.

Arrangements should be made for welcoming the visitors at the appropriate airport, if they are flying, or at their motel, if they are driving. If they are flying, a delegation of three or four compatriots, headed by the President, should meet the incoming plane(s) and thus indicate by their presence that they respect and appreciate their visits. The president or his designee should accompany the dignitaries to their hotel and see that they are comfortably situated. If they have not eaten before arrival, continue the hospitality by accompanying them to a restaurant and visiting with them during the meal. If they are driving, request that they call the President at a specified number as soon as possible after their arrival and meet them at whatever time is convenient for them. By all means, provide them with time to relax. Remember: They have traveled extensively before they arrived in Colorado, and they will appreciate having a little space and time to unwind.

As soon as all arrangements have been made – accommodations, sight seeing (if there is to be any), plans for the banquet, etc., write the PG and VPG concerning the details of their visit so that they will know what to expect. Request that they notify the President if there is any part of the plan that does not meet their approval (this is not likely to happen, but COS, wants to accord them every courtesy).

If the visitors have traveled by plane – and at their discretion if they are driving – arrange transportation for them to the location of the banquet, if that location is different from their hotel.

In writing the President General, COS President may find it advisable to send letters to both National Society Headquarters and to the PG's home address (listing in the summer issue of the SAR Magazine). This should insure his receiving the information. During some visits of the President General and the Vice President General, Colorado Society has had a receiving line. During years when the Chapters hosted functions for the dignitaries, there were no receiving lines. With only one function for the visitor, the number attending may be sufficient to warrant re-instituting the receiving line. This is primarily a matter for the President to decide, as is the decision regarding appropriate dress for the occasion. As a guideline for protocol, NSSAR Headquarters sends society presidents information to be used. The following derives from the general, section of that material.

The President General is the ranking officer of the National Society and should be regarded as the honor guest at all SAR functions. The State Society President is the Highest-ranking officer in his state society and should receive such recognition. In this state he outranks a Vice President General. The Chapter President is the ranking officer and the ranking principle applies at chapter functions.

In sequence of seniority, the National Society is first; the state society is second, followed by the chapter.

The ranking of national society officers may be used as a guide for state societies and chapters: President General, Former Presidents General, Vice Presidents General, Secretary General, Treasurer General, Registrar General, Historian General, Genealogist General, Chancellor General, Chaplain General and Librarian General. The ranking of state society officers and chapter officers is the responsibility of those units.

When National Society officers and State Presidents and/or officers of other organizations are present at SAR functions, their place may be determined by the office held and the organizational date of the respective society.

A guide of precedence for a possible state society function:

State Society President

President General

Governor of State or his representative

United States Senator

United States Congressman

Mayor of City

Former Presidents General

National SAR Officers in order of seniority

Visiting state society Presidents

Active Host State Society Officers

Former National Society Officers PH-4

National Presidents of other organizations

State Presidents of other societies

9. Dealing with requests for information about SAR. The President is not directly responsible for

providing such information, but as a courtesy to potential members, he should be prepared to

answer questions about requirements for membership, application fees, etc. To this end, he

should keep on hand a small supply of information leaflets, both the blue (Preparation of

Applications), and the green (General Information), as well as some worksheets and application

forms. Provide the requested information as quickly as possible as that the inquirer knows that

the Society is interested. This courtesy should be accorded even though the President may

already have asked the, Membership Secretary/Registrar, or a Chapter to contact the person.

10. The Annual Conference. For basic information, see COS Constitution, Article V. Section 1,

and Bylaws, Article V, paragraph 3.

The conference is divided into two parts: The annual business meeting, occurring during the morning, and the Washington's Birthday luncheon, consisting of the meal, a speaker, presentation

Of awards, installation of new officers, new President's remarks, and adjournment.

The President is directly responsible for all preparations. He will need to confer (by phone or in person) with the Recording Secretary/Historian so as to insure that all notices go out on time. If

amendments are to be presented to the Constitution and/or Bylaws, the President must make sure that the Bylaws Committee presents suggested changes at the last Board meeting of the year (usually in December) and that the Recording Secretary/Historian has in hand the wording of the proposed changes in time to mail them to the membership at least thirty (30) days in advance of the conference. To save postage, the Recording Secretary/Historian tries to enclose the proposals with the written ballot for the new officers.

In addition, the President must see that the Recording Secretary/Historian has in hand all pertinent information to be sent with the reservation forms, this information to include the following, which the President has arranged:

Location (city and restaurant or other meeting place) for the business meeting and for the

luncheon (if different), time for each.

Price of meal

Menu (at least the entrée)

Speaker and, if possible, title or subject of talk (to be limited to 20-25minutes maximum)

Agenda and copies of same for the business meeting

Program and printing of same for the luncheon (see next paragraph)

Before the programs are printed, the President will have received all pertinent information regarding awards from the Chairman of the Awards Committee. Most recipients' names will appear in the program, but recipient of the Patriot Medal should not be named therein unless he already knows about the presentation. The President is responsible for knowing that each recipient will be present to receive the award. The Chairman of the Awards Committee will usually have delegated this responsibility to various members of his committee, but he will be the central person receiving assurances and passing them on to the President. The Chairman may, however, request the President to guarantee the presence of one or two recipients.

The President determines who shall be guests of the Society at the luncheon and which other persons shall receive notification from the Recording Secretary/Historian. It is customary for the President to receive all reservations so that he may notify the catering facility how many will attend the meal. Notices should indicate a deadline two or three days before the caterer requires a count; some reservations will be mailed the day of the stated deadline.

Among those to be invited by the President are the Regent of the Colorado Society, DAR, and her husband, and the speaker and his/her guest. These individuals are guests of the Colorado Society, and invitations specifying time and place should be sent to them by the President at least a month-preferably earlier-before the conference. If the Regent

of the State DAR is unable to accept the invitation, the Vice Regent should be asked. Any national officers of the DAR who live in Colorado should also be invited. The Regent, or her representative, and the Regent's husband plus the speaker should be seated at the head table, if there is such, or at the same table as the President, if the arrangement is different from the norm. The size of the head table must determine the number of people placed there; if necessary, a table immediately in front of the head table may be reserved for special quests but never for the speaker.

Seated at the head table, in addition to the President and his lady and the speaker and his/her guest, should be the Vice President and his lady or guest (unless for some reason he will not be succeeding to the Presidency, in which case the newly elected man should occupy that spot), the National Trustee (or the Alternate if the Trustee cannot attend), the Vice President General and his lady if he is from Colorado, the Recording Secretary/Historian and his lady. If the head table is to accommodate more than these, the President makes the choice as to who else sits there. Any one of the individuals invited as a guest may prefer not to sit at the head table; in such a case, arrange seating accordingly.

In addition to the guests noted above the membership and their ladies, there are certain others who should receive notices from the Recording Secretary/Historian; these, however, pay for their meals. The President may wish to add to this list or to reduce the number, but courtesy and respect dictate the following:

* Widows of Past Presidents and Past Presidents General who live in Colorado

* Widows of deceased Trustees from Colorado in instances where the Trustees have not been

Presidents

* Widows of Compatriots who have died during the past year, provided the deceased was an

active member who, when able, attended meetings

* Widows of other deceased Compatriots who have expressed a desire to maintain ties with the

Society

* Members of DAR who have shown special interest in SAR and who have been particularly

helpful (COS liaisons with DAR will be helpful in determining who these ladies are), at the

discretion of the President, DAR Chapter regents who may have been especially interested in SAR

The number of additional people from the last three groups named above should be held to reasonable proportions. The conference is an activity of SAR, and it is not seemly to have more outsiders than members present for the luncheon.

11. The President should, as early as possible after beginning his term, appoint members of

the various standing and any special committees he feels necessary, and should designate a

chairman or co-chairman of each. Additionally, he is responsible for designating the following:

Editor of the newsletter (who should determine format)

Organizational officer (for possible new chapters)

SAR Magazine representative (see pp. 50-52 in NSSAR Handbook)

12. As a courtesy to new members, the President may show his enthusiasm for the organization by

sending letters of welcome soon after he signs the certificate of membership. Although the

chapters usually present the certificates, the letters should be sent to the new member regardless

of whether they belong to a chapter or are at-large. If they are at-large, the letter may

accompany the certificate when it is mailed.

The President will find it very valuable to keep a running list of the members whose membership

certificates he signs. This list should contain NS and COS numbers, member's name, place and date of birth (if available), current address and telephone number, Revolutionary ancestor and date of admission to SAR. The Recording Secretary/Historian and the Membership Secretary/Registrar keep similar lists, but sometimes it is of extreme usefulness to have the President's list as a backup.

1. Colorado Society possessions in his keeping. The Vice President is directly responsible for the

following items and shall execute any duties attached thereto.

2. The Annual Picnic. The V-P, in consultation with the President, shall choose the site. He shall

make all arrangements and shall notify both the President (for his information) and the Recording

Secretary/Historian (for is mailing reservation forms).

3. Recommendation for the Vice President. The State Society does not furnish the V-P a copy of

the NSSAR Handbook, but this officer will find it very beneficial to possess one for himself.

familiarity with its contents will help him provide greater assistance to the President and to the

Society as a whole.

In addition to the duties and responsibilities given for the Recording Secretary/Historian under COS Bylaws, Article 1, Recording Secretary/Historian, this officer shall perform the following:

1. Responsibilities for records to NSSAR. The filing of reports indicated on pp 46-48 of the

National Society Handbook with National Headquarters shall be the responsibility of the

Recording Secretary/Historian.

2. Notification to Chapters of Essential Information. To ensure accurate record keeping within

each Chapter, the Recording Secretary/Historian shall write each Chapter Secretary as quickly

as possible of approvals of new members, reinstatements, transfers, and dual memberships

belonging to the particular chapter. Such notification will preclude the Chapter's being left in

ignorance as to the outcome of a man's application for a specific status, and will provide a

written record for the Chapter Secretary to file with his records. NOTE: Since intersociety

transfers do not require National approval, notification of such transfers to the State Recording

Secretary/Historian and to the State Treasurer is the responsibility of each Chapter Secretary.

3. Chapter Secretary's Reports to COS Recording Secretary/Historian. At the discretion of the

Society Recording Secretary/Historian, Chapter Secretaries may be required to use the form

Shown on PH-9. Such a form will insure standard reporting of all essential information.

4. Historical Research. The Recording Secretary/Historian shall conduct or supervise investigation

into any historical research required by the Board of Managers.

5. Maintenance of Other Records by the Recording Secretary/Historian. The Recording Secretary/

Historian shall be responsible for keeping records of all chapter reports, annual reports made by

Officers and committee chairmen at the Annual State Conference, recipients of medals and

awards, rosters of current membership (copy of which shall be furnished each member as early

as possible after April 1st each year and provided each new member soon after his approval by

NSSAR – each roster to list member, his state and national numbers, his wife's name (if married),

his mailing addresses, his complete telephone number, and his Revolutionary ancestor's name;

and the Recording Secretary/Historian shall maintain, or cause to be maintained, archival records-

including lists of Vice Presidents General from Colorado, Trustees and Alternate Trustees,

THE COLORADO SOCIETY OF THE SONS OF THE AMERICAN REVOLUTION

(As specified in Article VII, Section 4 of the COS Constitution)

To be submitted to the State Recording Secretary/Historian by 1 February.

For the year 20____

REPORT OF _____________________CHAPTER DATE OF REPORT___________________

NAME OF CHAPTER SECRETARY_________________________________________________

ADDRESS OF CHAPTER SECRETARY______________________________________________

CHAPTER OFFICERS INSTALLED ____________________ FOR____________________

(date of installation) (year of serving)

___________________________________ _______________________________________

___________________________________ _______________________________________

___________________________________ _______________________________________ ___________________________________ _______________________________________

___________________________________ _______________________________________

___________________________________ _______________________________________

___________________________________ _______________________________________

DURING THE PERIOD 1 JANUARY 20____ THROUGH 31 DECEMBER 20____, ___ (number)

NEW MEMBERS WERE ADDED TO THIS CHAPTER. List names and approval dates. If necessary, attach separate sheet.

DURING THIS SAME PERIOD, _____ (number) MEMBERS WERE LOST. LIST NAMES,

DATES, AND REASONS, (resignation, transfer, death, failure to pay dues, etc).

THIS CHAPTER GAVE THE FOLLOWING AWARDS TO: (name(s) of recipients).

NOTE OF ANY SPECIAL ACTIVITIES OF THIS CHAPTER, AND RECOMMENDATIONS

FOR BETTERMENT OF THE ORGANIZATION (Chapter, State, or National level) (Use back of this sheet).

Secretary (or office of signer, if other)

Presidents, Colorado recipients of Minuteman and of Patriot's Medals, plus recipients of

Meritorious Service Awards and Certificates of Appreciation, recipients of awards presented

to non-members of SAR, and a card file in alphabetic order of members – to include their

National and State numbers, chapter affiliation if any or at-large designation, full name, place and

date of birth, Name of wife, if married, complete address and telephone number, Revolutionary

War listing rank, if any and state he served in, and date of approval by NSSAR or of transfer to

COS, plus R for reinstatement or D (and the other State Society) if a dual member and L for life

member.

6. Notices. The Recording Secretary/Historian or his designee shall furnish notices of meetings

of the Board of Managers and of the membership, of proposed amendments to the Constitution

and Bylaws, of the ballot, and of delegates to the Congress according to specifications provided

in Articles IV, V, VIII, and XIII of the Bylaws adopted 24 February 1990.

7. Supplies. The Recording Secretary/Historian shall order and maintain all consumable supplies

necessary for the functioning of the Colorado Society except those items peculiar to a specific

office, such as the Treasurer's, and shall see that each officer needing any of these supplies

receives them as quickly as possible.

8. Cooperation with Historian General of NSSAR. The Recording Secretary/Historian shall make

inquiry from time to time of the Historian General to insure that Colorado Society records of

value is being furnished and stored at National Headquarters. Any missing records needed by

the National office should be forwarded to the care of the Historian General.

1. Possession. In keeping of the Treasurer is a four drawer, legal size file cabinet, containing

records pertinent to this office. Upon the Treasurer's termination as this officer, he shall pass

this cabinet and its contents to his successor. COS shall bear the cost of moving this cabinet.

2. Placement of Accounts Belonging to COS. Bylaws, Article 1, Treasurer, indicates that this

officer shall deposit State Society funds in such depository as stipulated by the Board of

Managers. The Board, however, should take into serious consideration the professional ability of

the individual holding this office and his recommendations for the depository. If any member of

the Board or the Treasurer finds himself in disagreement about the depository, that individual

should provide specific reasons for his objection, and these reasons should be given serious

consideration and thorough investigation by the Board of Managers.

3. Adherence to Budget. The Treasurer should remind anyone requesting an expenditure not

included and/or going over and above the amount set in the current budget that such expenditure

will require approval of the Board of Managers before the amount can be paid. Anyone not

receiving immediate payment because of this requirement should not bear ill will toward the

Treasurer. As custodian of the funds, this officer bears a heavy responsibility for accuracy of

accounts and for adhering to standard accounting practices.

4. Maintenance of State Funds. The Treasurer holds this office as a member of the State Society's

governing body. Although he is available to provide advice, if requested, to the Chapters,

especially the treasurers thereof, and to assist the chapter treasurers in whatever way he can, all

involved must keep in mind that the chapters are responsible for their own financial affairs and

that it would be an imposition on the State's Treasurer to expect him to assume some of the

chapter responsibilities and/or to pay for any chapter expanses unless they are due reimbursement

for a specific reason.

5. Relationship to Chapters and to National Society. At a time stipulated by the Treasurer, the

treasurers of the chapters shall remit to the State Society's Treasurer the amount due for both

State and National dues, a list of those Chapter members who have not remitted current year

dues. From this list, the State Treasurer shall then forward list of current members and their dues

to NS Headquarters, according to the time set by NSSAR, but with this exception: Any members

who have applied for and been accepted for Life Members at the National level will not pay

further National dues. NSSAR will notify the State Treasurer of Life Memberships held among

members of this Society so that COS Treasurer will avoid any duplication in this respect. NOTE:

however, that no Life Member may continue in such capacity unless he continues his annual State

Society dues. It is therefore essential that the Treasurer make notation of member's good

standing in the State Society when the report is sent to NSSAR.

6. IRS and Corporation Records. The Treasurer shall be responsible for preparation and submission

of all Federal, State, and local records and forms, and the continuing good standing of the

Colorado Society, SAR, as a Colorado corporation.

(NOTE: The Chancellor keeps the official corporation papers.) Specific information concerning

IRS requirements is included on pp. 48-49, in the NSSAR Handbook.

1. Possession. The Membership Secretary/Registrar shall maintain all required files in an orderly

manner, in a file box or other adequate container. The files and said container shall be passed

on to his successor after the term of his office has expired.

2. Duties. Duties of the Membership Secretary/Registrar are well defined in the Society's Bylaws,

as amended 23 February 2002, and given under Article I.

3. Applications. The Membership Secretary/Registrar shall be the designated point of contact with

all membership transactions by the working staff of the National Society. The approval of

applications for membership, supplementals, transfers, reinstatement, or dual memberships shall

be the responsibility of the Membership Secretary/Registrar and shall transmitted to his attention

if received. Upon receipt, the Membership Secretary/Registrar shall sign the membership

certificate for any newly approved member, shall obtain the signature of the President and shall

be responsible – if the member is at-large – for the certificates being presented, mailed, or handed

to the member in an expeditious manner; or – if the member has applied through a chapter – for

the certificate's transfer to the appropriate Chapter Secretary. Upon approval by NSSAR, the

Membership Secretary/Registrar will pass on to the Recording Secretary/Historian pertinent

information regarding new members for his records.

4. Copies of Approved Applications. The Membership Secretary/Registrar shall bind copies, in

5. Genealogist. As implied in this officer's duties as given in the Bylaws, he is the official

genealogist for the Society and can provide assistance to individuals and to chapters needing this

kind of help. He is not required to do an applicant's research, however, only to provide

reasonable suggestions or advice in this respect.

1. Duties. The Chancellor serves as the legal counsel for the Colorado Society. His opinions,

unless seriously challenged by a member of the Board of Managers, shall be the definitive

statements answering questions of a legal nature. In case of serious challenge, he shall lead

or shall cause to be conducted a thorough investigation into the matter questioned, and his or

his committee's findings shall be accepted as conclusion of the matter.

2. Presiding Officer at Hearings Concerning Members and Officers. With one exception, the

Chancellor shall be the presiding officer at any hearing of expulsion or misconduct directed

against a member of the Colorado Society, and at attempts of impeachment against any officer

EXCEPTING HIMSELF. If he is the subject of disciplinary or impeachment proceedings, the

President (unless he is involved, in which case a substitute chosen by the Board of Managers)

shall preside.

1. Duties. In addition to the duties listed in the COS Bylaws, Article 1, the Chaplain shall

attempt to maintain contact with the membership sufficiently that he knows when a member or

someone within a member's family dies, and he shall then send a card of sympathy or other

appropriate expression of condolence to the survivors. The obituaries of local papers provide the

best source of such information, but this officer cannot be expected to subscribe to the daily

papers throughout this Society; it is therefore incumbent on other members, especially other

officers, to see that the Chaplain is kept informed.

The Chaplain shall also send a get-well card to any ill compatriot with COS or immediate family

member of such compatriot.

In addition, he or his designee shall render such aid and comfort as he may to such families

2. Death of a Compatriot. This officer, his equivalent at the chapter level, the Society President,

or a chapter President shall be responsible for notifying the family of the deceased compatriot

that the SAR can, according to the family wishes, conduct a brief funeral or memorial service.

If the family is interested, the survivors should be acquainted with the service so that they are

able to reach their own conclusion. When the family wishes the service conducted, the Chaplain

secures the cooperation of other officers involved and assumes responsibility for the ritual. See

NSSAR Handbook adopted 1990 for the two services.

2(a). Grave markers. The Chaplain shall further provide information about the SAR markers

available for gravestones and crypts. In general, the "lug" type should be ordered by the family;

this kind fits into the monument or front of the crypt. The "stake" type stands alone (but is more

easily removed by vandals). For a description of each type, see NSSAR Handbook. For

prices see a current order blank (frequently published in SAR Magazine or available from COS

Recording Secretary/Historian or a Chapter Secretary.

2(b). Memorial books. For many years COS has placed a memorial book in a library in a deceased

member's city or town of residence. Following establishment of chapters, those entitles assumed

this responsibility for their members, but for AT-LARGE members this remains a state function

to be executed by the Chaplain or his designee.

The duties and responsibilities of this officer are clearly spelled out in the NSSAR Handbook most recent version. The Trustee and the Alternate Trustee should familiarize themselves thoroughly with the responsibilities detailed therein. In addition, he should work very closely with the President because he is the direct liaison officer between the state and the National Society.

The office of Vice President General is not a state office. He is the official representative of the Rocky Mountain District, of which Colorado is one state.

The other two societies in this District are Arizona and New Mexico. By agreement among these three state groups, the selection of Vice President General rotates among the three. Each state, in turn, selects a candidate to be the NOMINEE, whose name is than presented at the next Annual Congress of NSSAR. The election occurs at the convocation. It is therefore the responsibility of the COS Nominating Committee every third year to present the name of a COS member to be elected as the OFFICIAL CANDIDATE for the Rocky Mountain District. Thus, in every third year COS has furnished the District V-P General. In every third year the selection will again revert to Colorado.

Duties and responsibilities of members of the Board of Managers are detailed under Article II, of the COS Bylaws adopted 24 February 1990.

Membership of the Board of Managers is defined under all of Article IV, COS Constitution adopted 1990. Members should make concerted effort to attend the meetings but attendance is not always possible: so in such cases, the President should be notified. It will be of benefit to the President if a member can notify him a day or two in advance so that he may have some concrete idea of the number expected and can provide this approximate number to the manager of the restaurant where the lunch will be served. Members who find they cannot meet their obligations of attendance should request that they be replaced. This Board conducts the business of COS, and it is not fair to leave the burden exclusively to those who attend a majority of the meetings.

Article VII of the COS Bylaws adopted in 1990 specifies the following Standing Committees: Awards, Legislative, Membership, Nominating, Publicity, Budget/Finance, ROTC and Eagle Scout. Custom established over a number of years has added another, DAR/CAR Liaison. In addition, Article IV of these Bylaws stipulates, "Proposed resolutions shall be submitted 30 days prior to the

Annual Meeting and shall be presented in writing and referred to a committee for recommendation

at the Annual Meeting." (p. B-9) by implication, therefore, another Standing Committee belongs

to the list indicated above – the Resolutions Committee. Special committees are appointed as needed and once their functions have been completed are automatically dissolved.

All committee appointments serve under the tenure of the President. Upon completion of that tenure, the standing appointments also end. Committee meetings are left to the discretion of the chairman, who should endeavor to convene their committees as required or as beneficial to the well being of the Society.

With the division of the Society into chapters, it has become practice to appoint co-chairmen for some of the committees so that a representative serves in his respective area of the state. The first named chairman is considered the overall chairman to whom the co-chairman reports the activities and/or feelings of the members in his section of the state. Membership, ROTC/Service Academies, Eagle Scout, and DAR/CAR benefit considerably from having a representative chairman in each chapter area.

The President, upon his appointment of a special committee, bears the responsibility of providing members, especially the chairman, precise information as to the purpose to be accomplished by the group.

THE AWARD COMMITTEE meets at least once during the term of a President and may meet at any time(s) that the Chairman deems such meeting(s) necessary. If a question arises during the year and he finds it more convenient to consult members via telephone, such consultation shall be acceptable and shall be considered a meeting. At least once, however, and well enough in advance of the Society's Annual Conference (so that time factors stipulated by NSSAR may be met), he shall convene his committee and determine who shall receive awards to be presented at the February conference. The awards presented by the Colorado Society consist of the following, none, all, or portion of which may be approved by the Awards Committee. See most recent NSSAR Handbook for requirements.

· The Patriot Medal, the highest award available at the state level. The Meritorious Service Medal,

available from Society or Chapter (with Society's approval).

· The Twenty-Five and Fifty Year Membership Awards, available for members having the specified

years of continuous membership in SAR, regardless of changes in Societies.

· The SAR Medal of Appreciation to a member of DAR in good standing. The Martha Washington

Medal to a woman, not necessarily a member of DAR, who has been of outstanding service to

SAR. The Silver Good Citizenship Medal to someone who has contributed substantially to the

betterment of the larger but not national community. Recipient may or may not be a member of

SAR.

· The Bronze Good Citizenship Medal, possibly given at the State level but more likely at a Chapter

level.

· The Law Enforcement Commendation Medal to a man or woman who has served with distinction

and devotion in the field of law enforcement. This award is not limited to peace officers.

· The Eagle Scout Medal (under auspices of the Eagle Scout Committee).

· The Silver and Bronze ROTC medals (see ROTC/Service Academies Committee). The Oak Leaf Cluster

for those receiving the same award more then once (see NSSAR Handbook). (The

War Service Medal – not usually awarded by the Society but may be.)

· The Medal of Heroism – not usually awarded but may be.

· The Former State President's Certificate – automatically presented, since its incipiency in 1988, to

the outgoing President.

· The Certificate of Appreciation may be presented to anyone who has rendered exceptional service

to the Society but who, for whatever reason, does not qualify for the Patriot or the Meritorious

Service Medal, or it may be presented to a non-member who has contributed exceptional service

to the Society.

The certificate serves an especially useful purpose in recognizing anyone who has already

received an award that may be presented to a recipient only once. It is also a valuable means

for the outgoing President to show his appreciation to someone, or persons, who have provided

him, and thereby the Society, assistance far beyond the mere fulfillment of duties.

· The Outstanding Citizenship Certificate, the Flag Certificate, and the Blank Certificate are not

usually presented by the Society but may be considered by the Awards Committee if a member

suggests such presentation.

The awards in the form of MEDALS require citations as accompanying memoranda. The Committee will decide the responsible individuals to write and to present the citations, awards, and certificates. A copy of each citation is, in general, to be maintained by the Society and another copy forwarded to NSSAR Headquarters. [NOTE: For the Patriot Medal the Awards Committee may wish to consider establishing a point system similar to that used at the National level for awarding of the Minuteman. ONLY IF the committee feels such a system would be a benefit should it be presented to the Board of Managers for approval.] The Chairman of this committee bears the responsibility of seeing that engraving of medals and engrossing of certificates are accomplished prior to the time the awards are to be made.

The Chairman of the Awards Committee shall maintain a record of all awards and certificates presented during his tenure, shall provide a copy of each year's recognitions to the current President, and shall issue a copy of the list to the Recording Secretary/Historian and the Membership Secretary/Registrar.

NSSAR stipulates certain conditions governing purchase and/or wearing of the various medals and insignia of this Society. These rules should be followed, and COS should take every precaution to inform its membership of these matters.

The Membership Badge of the Sons of the American Revolution may be purchased by any member of the Society. NS Bylaw 24, Section 3 sets forth the regulation governing purchase of the badge.

The badge…may be purchased…in accordance with the following arrangement, to be signed by the purchasing member before delivery of the same:

In purchasing the badge of the Society of the Sons of the American Revolution, I hereby

agree that it will be worn or used in accordance with the regulations of the Society; that I

will not pledge, part with or transfer the same except with the written authority of the

Society. It is further agreed for myself, heirs, executors administrators, and any persons

asserting any claims through me, that upon demand of the Society and tender of the purchase

price of said badge, or other regalia, the Society of the Sons of the American Revolution,

shall be entitled to immediate possession thereof. (see NSSAR Handbook)

The badge is considered formal and, with one exception, should be worn on the left breast with the top of the ribbon clasp four inches below the midpoint of the shoulder seam of the coat. It may be worn with other full-size medals (see NSSAR Handbook for additional information). National officers and Trustees, State and Chapter Presidents, current or past, may wear the badge suspended from a neck ribbon (the one exception referred to in first sentence of this paragraph).

A mixture of full-size and miniature medals should not be worn; and although full-size medals may be worn with formal dress (black tie or white tie), the practice is strongly discouraged. More appropriate for formal dress are the miniature medals. Governing rules for wearing more than one bar (but never more than three bars of these medals) appear on p.105 of the 1990 NSSAR Handbook.

In addition to the member badge, the SAR rosette proclaims one to be a member of SAR. This insignia may be worn at any time the gathering is considered informal (business suit coat, sports jacket, but never on shirt, top coat, or other wear) and may be worn daily if the member desires. When the rosette is worn, a member should not wear any other medals or insignia. Twenty-five and fifty-year membership pins, Trustee's emblem, and Vice President General's emblem may be worn in lieu of the rosette. Wearing of fraternal or other organizational insignia with the rosette is to be strongly discouraged.

"The neck ribbon is worn with white tie, black tie, the dinner jacket, business suit coat or blazer. It is worn over the tie and under the turned over collar and is drawn up to within one inch below the bow or four-in-hand tie." (see in front of NSSAR Handbook) Supplemental stars, Vice President General's emblem, Trustee's emblem, Past Society President emblem, and Past Chapter President emblem may be worn on the neck ribbon. No more than one emblem should be worn on either side of the neck ribbon and no more than a total of three, the emblem representing highest office held placed at the "V", or honor, point of the ribbon. Supplemental stars may be worn on either or both sides.

The SAR tie and/or blazer patch may be worn at any time, but the blazer patch should never appear on a suit coat but only on solid color sports coat.

For further information regarding medals and insignia, refer to pp. 103-108 and 111, NSSAR Handbook (1990).

THE BUDGET/FINANCE COMMITTEE, which may or may not have the Treasurer as its Chairman but must have this officer as a member, shall establish a budget to be adopted by the Board of Managers and shall try to determine periodically throughout the year that the Society is staying within the prescribed outlay. It will also maintain overall supervision of the chapter budgets and expenditures to ensure that each entity is relying upon its own assets for its expenses. Over-runs or infringements should be called to the attention of the President, the Board of Managers, and/or the chapters, as appropriate.

This committee shall also bear responsibility for determining whether an audit of monetary assets and accounts should be conducted during the year. If it so determines, the recommendation should be made to the Board of Managers at the next regular or a special meeting and should include suggested members or a firm to conduct the audit.

THE MEMBERSHIP COMMITTEE shall remain alert for possible new members, transfers, dual members, and establishment of supplemental records. It shall offer direct assistance to any man seeking information and/or membership in SAR. If a question arises as to adequacy of proof, the

Chairman or Co-Chairman should be consulted; and if that individual cannot a